WooCommerce Customer / Order XML Export Suite 5.5.0

The WooCommerce Customer / Order XML Export Suite is a vital tool for store owners who need to bridge the gap between their WordPress site and external systems like ERPs, CRMs, fulfillment centers, or accounting software.

While WooCommerce handles sales perfectly, this suite ensures that the data can be moved automatically and formatted exactly how your external software requires.

## Core Features

Automated Exports: Set up "Jobs" to automatically export data via FTP, HTTP POST, or Email on a recurring schedule (e.g., every 15 minutes or daily).

Custom XML Formatting: Unlike generic CSV exports, you can define the exact XML tags and structure required by your specific third-party software.

Bulk & Individual Export: Export your entire customer base at once or trigger an export for a single order the moment it is placed.

Multiple Export Methods: * Manual: Download a file directly from the dashboard.

Automatic: Triggered by order status changes (e.g., when an order moves to "Processing").

Scheduled: Run at specific intervals.

Custom Field Support: Includes support for metadata and custom fields added by other plugins (like Checkout Field Editor).

## Export Types

The suite allows you to segment your data into two main categories:

Export Type

Data Included

Orders

Line items, shipping totals, tax data, payment methods, and customer notes.

Customers

Contact info, shipping/billing addresses, total spend, and account creation dates.

## Why Use XML Over CSV?

While CSV is common, XML is the standard for high-level business integrations because:

Hierarchy: XML can represent complex data relationships (like multiple items inside one order) more clearly than a flat spreadsheet.

Validation: External systems use "Schemas" to ensure the data is perfect before importing it.

Automation: Most modern ERP systems (like SAP, NetSuite, or Microsoft Dynamics) prefer XML for automated "handshakes" between platforms.

## How to Set Up an Automated Export

Installation: Install the plugin via Plugins > Add New > Upload.

Create a New Job: Navigate to WooCommerce > XML Export.

Choose Output: Select your destination (e.g., "FTP"). Enter your server credentials so the plugin can "drop" the file into your fulfillment center’s folder.

Format the XML: Use the Format tab to map WooCommerce data to the specific tags your external system expects (e.g., changing <order_id> to <InvoiceNumber>).

Set the Trigger: Choose whether the file sends as soon as a customer pays or on a timed schedule.

Enable & Monitor: Turn the job on and use the Export Logs to ensure the external server is successfully receiving the files.

## Technical Requirements

WooCommerce: Version 4.0 or higher.

PHP: $7.4$ or higher is recommended for fast XML processing.

Write Permissions: Your server must allow the plugin to create temporary files for the export process.

Would you like me to help you write a custom XML mapping for your specific ERP, or do you need help troubleshooting an FTP connection error?